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9 Apps to Help Small Business Productivity


As a small business owner, we all wear many hats. Sometimes so many hats that we end up feeling like a character in a Dr Sueus book trying to balance them all up on top of our head! We know we should use apps to help our business productivity but often get overwhelmed with the sheer choice of the 10 different ones to choose from to solve just one problem. 
When I heard about what Fundera does to help small businesses, I was inspired to share my favorite 9 apps to help small business productivity.

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So today, I am going to help solve that problem by giving you

9 Apps To Help With Small Business Productivity:


# 1  I always forget to keep track of my miles so I am always trying to go back and map it out.

SOLUTION:

The MileIQ app is so incredible that you can never say that you forgot ever again. This app runs in the background of your phone and keeps track of everywhere you drive. Then, when you have a moment you swipe left for business, right for personal and it puts all your trips, miles, dates exported to a nice spreadsheet. You can even calculate medical miles if needed. Last, if you find yourself driving the same place time and time again, you can train it to know, Location A, and anytime you drive there, it will automatically categorize it. It is only $5.99 a month. I am willing to bet that small investment will save you LOTS of time!

 

#2  I can’t keep track of all the people and tasks that I have assigned to my team to help keep my business running smoothly and communication flowing.

SOLUTION:

Trello lets you collaborate through boards, lists, cards, that you can color code and organize the way you want. You can add your team members to the board (designers, virtual assistants, graphic artists, copywriters, etc) and tackle projects without them getting lost in the email shuffle. You can even check them off or take them off your board when you are done. Cost: FREE.

 

The next section doesn’t need an introduction. It is Google. More and more small business owners are turning their backbone over to google to help them manage their company’s processes. Let’s take a look:

 

#3 I am always running out of space on my computer or phone because I have too many pictures or videos.

SOLUTION:

Google Photos – Offers anyone free storage backup and automatic organization for all your photos. Literally, you can search by location, person, or even off the wall things like, ‘long hair’ and all your pictures relating to your search will come up. Best of all, it is in the cloud, so go ahead and don’t get the largest memory on your next computer or smartphone 🙂

google drive

#4  The document that I need is stuck on my home computer and I can’t access it while I’m at a client meeting. (Or) I don’t want to splurge for Microsoft Word on my computer.  (Or) I am running out of memory on my computer for all my files. (Or) I am tired of sending the same doc/spreadsheet back and forth looking for the latest version. (That is a lot of problems, huh?)

SOLUTION:

Let Google Drive be your desktop! Again, it is in the cloud so you can access from anywhere. You can open Docs, Spreadsheets, Slides and even make Forms for people to fill out. The most impressive part to Drive is you can share folders of documents with people and get real time updates. You can actually see someone typing if you are looking at the document when they are typing! It is almost as if you are (virtually) next to each other! No more emailing back and forth the “latest version” of a spreadsheet! Check it out!

 

#5  I don’t want this client to know I am up at 1:53am responding to an email but I don’t have time to write it and send it in the morning.

SOLUTION:

Boomerang (in gmail) will allow you to schedule an email to send out at a certain time. It can also be told to put a email that you sent to the top of your inbox on a certain day or time. Think about that person who you told you would follow up with! 🙂 Beware, this only works on the laptop or computer. COST: First 10 messages are free.

 

#6  I’m tired of writing the same exact email multiple times a week or month. I have a template, but I have to open Word and then copy and paste it.

SOLUTION:
Canned responses in Gmail will populate (in your email) the template that you choose. You can even set a rule that if certain people or subject emails you that it automatically sends a certain canned response. To activate this for free, from your gmail, go to the gear icon, settings, labs, search for ‘canned responses’ and then press enable. You are now on your way. Cost: FREE

 

 

#7 I need a freelancer in a certain budget to do *something* for me but don’t have the time to search websites or ask for referrals and do all types of research.

SOLUTION:
Put in your specifics to Upwork.com and they will bring you qualified applicants, or you can search for some one there. I have personally hired my podcast producer, sales writers, technical writers, graphic designers, and more on there. They have a work diary so you can log the work done so you have accuracy for the amount you spend. COST: Free for app. Varies depending on your needs.

#8 I am going bonkers trying to figure out the different time zones my clients are in and when I have mutually available time as they do. I am so frustrated with all the back and fourth emails and waiting to hear back.

SOLUTION:
Combine your google calendar with Calendly and set it to the days and hours you are free and just send your client the link to your calendar. It automatically translates your open schedule to their time zone, allows for your to personalize questions such as phone number to call, and even can send them a confirmation 24 hours in advance to remind them of the appointment. It also syncs with Google calendar

SOLUTION:
Put in your specifics to Upwork.com and they will bring you qualified applicants, or you can search for some one there. I have personally hired my podcast producer, sales writers, technical writers, graphic designers, and more on there. They have a work diary so you can log the work done so you have accuracy for the amount you spend. COST: Free for app. Varies depending on your needs.

 

 #9 I need a quick cover photo, FB Ad, Flyer, Graphic created but I don’t have a designer to call on or the time to wait for them to get back to you. Or I don’t have the budget for the freelancers I know.

SOLUTION:
Canva is an app that can help make you look good! The free version allows you all types of sizes, colors, and templates. The paid version ($9.99/month) will save your business font and colors in the pallet so it is easily accessible making your brand consistent every time.
.COST: Free (Basic version)

There’s 9 Problems Solved!

All of these apps will definitely help your productivity levels. You will find yourself with more time to spare and less stress off the back and forth while working with your team and clients. Having a small business is tough enough when we wear all the hats but hopefully, this has shown you that you don’t have to wear them all. Perhaps something on this list has helped spark some excitement inside of you? Or maybe you have a great app that you want to share with our readers below? Feel free to comment! 🙂

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